Occasionally, when we talk to business owners and executives about the importance of backup and disaster recovery planning, they bring up the fact that they already make extra copies of important client files once in a while.

While this is certainly better than having no backup plan at all, it’s important for leaders to understand that having backed-up files whether on a tape drive or other device is  no substitute for  having  a true backup and disaster recovery plan  in place.

How to Backup Cloud Storage?

All cloud backup storage services ask you to create an account, which can be done quickly and easily on the provider's website. If you currently have a Hotmail, Gmail, or Amazon account, you will have a tiny amount of free storage available.

You can individually upload and download files from your online storage by logging in at the cloud service's main page using your web browser.

Most services offer a basic, free desktop program for automated backup (also known as synchronization). It will sit in the background, invisibly synchronizing chosen folders on your hard drive with your cloud account after downloading and installing it from the website. Any modifications on your PC to a synced file will be automatically updated in the cloud.

Most providers offer free smartphone and tablet apps that allow you to access your files from anywhere. These can be found in the appropriate app store.

It's common to allow friends or family members to view your files, such as in google cloud backup, you can share a folder containing your files.

Why is File Backup Necessary?

We talked about how to back up to the cloud. But, when a hard drive is available, why would one require cloud backup?

Cloud storage is economical. Yes, cloud storage comes with a monthly price, but it's usually far less than many other options. There is no need to purchase any complicated hardware. Cloud storage for all of your critical data is also significantly less expensive than attempting to restore your data following a system breakdown.

Things to Remember for File / Google Cloud Backup

It's always off-site. So even if something goes wrong with your physical facilities, you'll be able to get back up and running swiftly.

Your data is always backed up with cloud storage. Not only does it protect against major losses, but it also makes it simple to recover files that have been deleted or edited by an employee.

Most cloud backup solutions have excellent security built in to keep your important data safe. It's instantly encrypted as soon as you transmit it.

To see why you have to understand the key differences between a set of backup files and a true plan:

A real backup plan should be complete.  In other words, you shouldn’t just have copies of client files and billing records, for example, but also any other data and applications you would need to return to normal work if you lost your computers.

Your files should be kept offsite.  Tape drives and extra hard drives in the office are a good first step, but what happens if the damage is to your building? That’s why your backup should also be stored at another location.

Backups need to be regularly tested.  It’s important to check that your backups are valid and usable from time to time, which is why a good plan occludes regular testing.

You should have a plan in place to restore backups in an emergency.  When you lose hardware and syndication systems, time is of the essence. You should have a written plan in place that gives you the procedures and contacts you need in an emergency.

Cloud cost should be analyzed. While in a perfect world, all data would be kept on the cloud, budget constraints frequently force budget judgments to be made on the most vital data. Consider which technology suits the budget when seeking integrated cloud recovery. Pricing factors should encompass backup and recovery of files, databases, and server images for physical and virtual servers. There should be no restriction on the number of servers and endpoints, audits, and 24 x 7 U.S.-based engineer-level support. When discussing operational costs, scalability in terms of pricing should be considered.

Choose the backup speed that you want. The best solution can accommodate capacity as datasets grow in size while still providing the necessary backup speed. Speed is critical to satisfy the backup window and restore data promptly. Agencies with a high-speed data transfer rate (modern technology can transport up to 5TB of data in 12 hours) have a significantly greater chance of backing up systems and applications within a stipulated window with minimal disturbance.

Pick a time goal for recovery. Consider how long your organization can go without data when designing a cloud-based backup and recovery strategy. Setting a recovery time goal gives IT managers the criteria to provide backup and restore services. This can last anywhere from a day to an hour.

Creating a positive user experience. An IT professional should administer an appliance-free cloud recovery solution from any agency location. Managers should log in and start a restore via the web. Advanced solutions allow you to retrieve files without restoring the full server image. However, the convenience of use is simply one factor to consider when comparing cloud backup choices. There should also be an expectation of live technical help 24 hours a day, seven days a week.

Any file can be backed up anywhere, at any time. You should be able to save all of your essential information safely in your account, whether you're trying to backup files or folders. You can work and participate in projects easily if you have access to your files from any device, operating system, or platform. Choose a solution that allows you to work on files from your desktop computer, Android, iPhone, or iPad while offline. Then, when you reconnect to the internet, your files and folders will instantly sync with any changes you made while you were offline.

Keep an eye out for Integrations. While a single cloud vendor can help you create a successful backup strategy, spreading your backup load over two or three vendors is even safer. Therefore, please make sure you choose providers who integrate with their competitors and all of the software and cloud services you use to run your business when completing this search. For example, if you need to move parts and pieces of your data from Vendor X and bits and pieces of an app from Vendor Y, you can slide the data onto Vendor Z's system without building new code.